Tipalti
  • Solutions
    • Accounts Payable AutomationEnd-to-end, invoice-based payments designed for growing companies
      • Supplier Management IconSupplier Management
      • Invoice IconInvoice Management
      • PO Matching IconPurchase Order Matching
      • Global Payouts IconPayment Remittance
      • Payment Reconciliation IconPayment Reconciliation
    • Purchase Order ManagementControl and visibility over corporate spend
    • Global Partner PaymentsScalable payment solutions for creator, ad tech, sharing and marketplaces economy
      • Supplier Management IconPartner Management
      • Global Payouts IconGlobal Payments
      • Fraud Detection IconFraud Detection
      • Self Billing IconSelf-Billing Module
      • Tax Compliant IconTax and VAT Compliance
  • Technology
    • Overview
      • The Tipalti PlatformGlobal, scalable, and fully automated
    • Features
      • Multi Entity IconMulti-Entity Architecture
      • Financial Controls IconFinancial Controls
      • Payment API IconPayment API
      • Secure Cloud IconSecure Cloud
      • MSB IconMoney Services Business
      • AI IconPi Payables Intelligence
    • Integrations
      • ERP & Accounting
      • NetSuite
      • Sage Intacct
      • QuickBooks
      • Microsoft Dynamics
      • Sage Accounting
      • Xero Accounting
      • Performance Marketing
      • Custom Integrations
  • Why Tipalti
    • Overview
      • Why TipaltiA modern, holistic, powerful payables solution that scales with your changing business needs
      • Customer StoriesSee how we transform finance operations
    • Benefits
      • Accolades
      • Invoice-Based Workflow
      • Performance-Based Workflow
      • Benefits by Role
    • Additional Services
      • Currency Management
      • Accelerated Payments
      • FX Hedging
      • Implementation Services
      • Supplier Enablement Program
    • Industries
      • Business Services
      • Software and Technology
      • Ecommerce and Retail
      • Marketplaces and Gig Economy
      • Video and Digital Media
      • Video Gaming
      • Financial Services
      • Online Services
      • Education
      • Healthcare
      • Advertising Technology
      • Affiliate and Influencer Networks
      • Manufacturing and Wholesale
  • Resources
    • Blog
      • The Financial Advisor BlogStrategy and trends in payments
    • Tools
      • Cost Per Invoice Calculator
      • Payment Error Calculator
    • Guides
      • What is AP Automation?
      • Compare Payment Methods
      • Future of Finance
      • Destination IPO
      • Payments Across Borders
      • The Total Guide to ERP Integration
  • Company
    • About Us
      • About Tipalti
      • Careers
      • Partnerships
      • Contact Us
    • Help
      • Support
      • FAQs
    • News & Events
      • Events
      • Newsroom
  • Login
  • Book a Demo
Get Started

Best way to pay invoices?

Tipalti provides a complete end-to-end workflow that ensures efficient, accurate processes and finance-protecting controls.

book a demo
Accounts Payable Automation

Tipalti’s accounts payable automation process for invoice-based workflows is a comprehensive solution that minimizes manual effort, maximizes self-service, and dramatically increases scalability and auditability. Here’s how it works to elevate your finance team.

1

The most critical step comes first: ensuring your vendors are payable.

You invite them to register on your Supplier Hub to provide their contact, billing details, and tax identification.

  • The responsibility is on the vendor to provide information, incentivizing them to do it right in order to be paid.
  • This step is vital to ensuring that no one is paid that your business hasn’t authorized.
  • Reduce data entry
  • Ensure supplier identity
  • Collect and verify tax IDs
SUPPLIER MANAGEMENT FEATURES
(2020) Invoice-Based Workflow - Product Section 1

2

The vendor can upload their invoice from the Supplier Hub or email it to your payables alias.

The invoice is processed seamlessly using OCR (optical character recognition), machine learning, and managed services and automatically populated into Tipalti.

  • Any missed characters by the cloud-AI are human-validated by Tipalti.
  • If it is a PO-based invoice, Tipalti performs a 2-way and 3-way PO-match.
  • Machine learning prefills much of the accounting and approval routing data based on past invoices.
  • Maintain invoice records
  • Set up straight-through processing and approvals
  • Frees up manual effort
INVOICE WORKFLOW FEATURES
(2020) Invoice-Based Workflow - Product Section 2

3

As the payer, review the invoice that has been automatically keyed in.

Until now, other than inviting the vendor to the portal, your finance team hasn’t had to do any data entry – including keying in bill data.

  • Review the invoice to start the approval process.
  • Approvers will get an email for approval.
  • Approval audit trail
  • Minimizes manual effort
(2020) Invoice-Based Workflow - Product Section 3

4

Approvers in the workflow receive a request to approve the invoice.

Approvers receive a branded email, including a copy of the invoice to be approved and which ledger account it will be filed under.

  • The approver can:
    • Approve the bill
    • Update the account (GL) on the bill
    • Send the invoice back to AP for a different routing process
    • Dispute the bill
  • Authorized approvers do not need to log into a separate portal and can perform these actions from any email client, including mobile.
  • Potential duplicate bills are detected and flagged on top of the email, ensuring approvers are fully aware of the duplicate bills.
  • Hassle-free approvals for stakeholders
  • Clear audit trail for bill workflow
(2020) Invoice-Based Workflow - Product Section 4

5

Schedule the invoice for payment.

Once all approvers have signed off on the invoice, your finance team can schedule the invoice for payment, along with any other bills in the system.

  • Bills can be grouped for bulk scheduling
  • Bills can be grouped regardless of payment method (wire, ACH, eCheck, etc.)
  • Questionable bills can be flagged and send back to AP or disputed
  • Easily manage payment runs
  • Preschedule payments
  • Easier global payments across varied methods
PAYMENT REMITTANCE FEATURES
(2020) Invoice-Based Workflow - Product Section 5

6

Add approval requirement for payments.

Payments can also be set up to require executive approval as an added financial control. Tipalti handles all the payment account execution.

  • All payments are performed according to their scheduled due date once your executive approves
  • Executives quickly log in to execute final approval
  • Flexibility to put on-hold specific invoices from payment batches for paying them later
  • No more logging into individual bank portals
  • All payment execution is logged and auditable
(2020) Invoice-Based Workflow - Product Section 6

7

Vendor communications are automated.

Vendors will be notified immediately when a payment is made or if there’s a problem.

  • Emails come from your business and have your branding to ensure trust
  • If there’s a problem, the email prescribes a solution, often asking the vendor to update or provide additional information through the Supplier Hub
  • Reduced payment inquiries
  • Proactive communication
(2020) Invoice-Based Workflow - Product Section 7

8

Reconciliation happens in real time.

Once the payment lands and clears, Tipalti is automatically updated with the successful result. No manual bank reconciliation is required.

  • Payment data is sent to any connected ERPs or accounting platforms (e.g. NetSuite, QuickBooks Online, etc.)
  • Complete details of transfer or conversion fees are included
  • Faster reconciliation to accelerate the financial close
  • Accurate, updated payment data
RECONCILIATION FEATURES
(2020) Invoice-Based Workflow - Product Section 8

Request a Demo

Contact us today to see how Tipalti can automate your payables processes.

Footer

Solutions

  • Accounts Payable Automation
  • Global Partner Payments
  • PO Management

Capabilities

  • Overview
  • Supplier Management
  • Invoice Management
  • PO Matching
  • Self-Billing Module
  • Payment Reconciliation
  • Global Payments
  • Fraud Detection
  • Tax and VAT Compliance

Why Tipalti

  • Why Tipalti
  • Customer Stories
  • Invoice-Based Workflow
  • Performance-Based Workflow
  • Benefits by Role
  • Benefits by Industry
  • Bill.com Alternative

Technology

  • The Tipalti Platform
  • Multi-Entity Architecture
  • Financial Controls
  • Payment API
  • Secure Cloud
  • Money Services Business
  • Pi Payables Intelligence

Resources

  • The Financial Advisor Blog
  • What is AP Automation?
  • Compare Payment Methods
  • Future of Finance
  • Destination IPO
  • Payments Across Borders
  • The Total Guide to ERP Integration
  • Cost Per Invoice Calculator
  • Payment Error Calculator

Company

  • About Tipalti
  • Careers
  • Partnerships
  • Events
  • Press
  • In The News
  • Media Kit
  • Support
  • FAQs

REGION

  • North America
    • United Kingdom
Contact Us
LinkedIn Instagram Facebook Twitter YouTube
We Handled It.
Privacy Policy
|
Payer / Sender Rights
|
Customer Assistance Policy
© 2010–2022 Tipalti Inc.